In today’s technology driven world, hardware-only setups still exist, but many people are choosing to replace their systems with cloud based solutions. The audio visual (AV) and unified communications (UC) industries are urging clients to move toward cloud based technology because of its ability to streamline processes, improve collaboration, strengthen interoperability, an provide a more reliable option for working remotely.
While the growth is real, so are challenges. How safe are these tools in the cloud, especially with the prevalence of cyber attacks?
Here are four ways to keep your company safe as you turn to cloud based Audio Visual Solutions
1. Train your employees on the do’s and don’ts of cloud technology
It’s one thing to provide your team access to a new tool, but it’s another thing entirely to teach them how (and how not) to properly use it. In depth training is especially important when you consider that the annual tally of security breaches on businesses continues to rise. In fact, a recent study by PwC found that last year, the number of total security incidents increased by the biggest percentage in 12 years—a whopping 38 percent. The study also found intellectual property was especially appealing to cyber criminals, as thefts of that nature increased by 56 percent. Adding employees to cloud platforms means you're making them data gatekeepers, and you must take the time to train them on the implications of their actions in those roles.
2. Ensure all your departments are on the same page when it comes to cyber security.
Everyone in your company should be on-board with cyber security as a business priority, even if it involves extra steps on their part (like 2-part authentication, stronger passwords, etc.). The aforementioned PwC study found this collaborative security focus to be a trend on the rise, as 24 percent of respondents increased security budgets last year. This proves that investing in cyber security is no longer just an IT topic but a move that keeps companies both competitive and protected.
3. Find the right encryption software that works with your Cloud based system.
Opting for a cloud-based system makes sense for many companies, and encrypting is an essential way to protect your information—either real-time communications or call signaling data—from security breaches ranging from eavesdropping to theft. As part of a cloud based system, encryption should be the strongest available, be easy for IT administrators to implement, and be managed by your service provider
4. Follow security guidelines set forth by the laws & regulations pertaining to your industry.
It's not possible to sidestep regulations or cut corners on industry standards and still keep your data, and your business out of trouble. You can substantially mitigate your risk for security breaches by adhering to security guidelines specific to your industry, as many markets (like the financial and healthcare sectors) have special rules for the handling of their hypersensitive data. View these mandated security measures as the minimum requirements and go upwards from there for maximum data safety.
Many businesses are moving to the cloud, and yes there are security concerns associated with that. While you cannot guarantee your business will never suffer some form of a security breach, you can mitigate that risk by adhering to regulations, using appropriate encryption software and supporting security from a budgetary and training standpoint.