What is a Huddle Room and How Does it Benefit Business Collaboration?

Posted by Robyn Merkel on Nov 16, 2018 11:00:00 AM

Businesses traditionally focused on designing one lavish boardroom that was packed with the latest audiovisual technology and cutting-edge designs. Boardrooms make a big impression with clients and partners, and your executive team needs a productive work space, so it makes sense to invest in your boardroom. 

However, in addition to the boardroom, many companies today are now realizing that breakout areas are an effective way to promote collaboration among staff. 

Collaboration is extremely important when it comes to the performance of your business. It can help improve business performance, improve efficiencies, enhance communication among staff and boost profits.

In fact, according to research from SalesForce, 86 per cent of employees and executives cite lack of collaboration or ineffective communication for workplace failures. Meanwhile, a further study from Queens University of Charlotte found 39 per cent of surveyed employees believe that people in their own organization don’t collaborate enough.

This emphasis on collaboration and the implementation of break out areas has given birth to the creation of a new type of conference room - the huddle room.

So, what is a huddle room?

Huddle rooms are defined as small, private meeting areas that are equipped with teleconferencing and audiovisual (AV) solutions to provide employees with a more intimate space to collaborate.

They typically seat a maximum of around five or six people, and businesses will have multiple huddle rooms to allow various teams to hold meetings and collaborate on different projects.

A huddle room generally features:

  • A specially designed video and audio conferencing system
  • A table
  • A few chairs for an intimate team
  • A small room

What are the benefits of a huddle room?

Having multiple huddle rooms in your office that make use of innovative new audiovisual integration solutions to increase collaboration can help your business realize significant benefits.

Genesis Integration has listed three of those benefits here:

1 - Flexibility

Huddle rooms allow collaboration in your business to become highly flexible. When your business uses huddle rooms there is no need to schedule a room days or weeks in advance, and employees can simply walk into them when they are needed.

Unplanned meetings can be held immediately and audiovisual technology allows remote colleagues and partners to be easily added to these important meetings.

2 - Intimate spaces

Large formal boardrooms may offer too much space for a small team, but huddle rooms are perfect for creating a more intimate meeting for smaller groups. This keeps everyone involved in the meeting on track and attentive.

Having a quiet intimate space for small groups to collaborate on projects, as well as innovative video conferencing equipment bringing remote workers into the meeting, allows for higher-quality work and more efficient collaboration.

3 - Helping remote workers feel included

Audiovisual integration technologies are better than ever, and these communication tools now allow remote workers to feel like they are part of the team. Remote workers will be more engaged with the meeting and feel like they are a genuine part of the conversation.

How can Genesis Integration help?

Genesis Integration partners with your business to offer budget-friendly and plug-and-play solutions that are easy to use and uniquely planned for your businesses huddle room. Our interfaces allow your employees to launch meetings quickly and touchscreen icons are designed for ease-of-use with no training required.

Our technology can also be integrated with existing unified communication and collaboration (UC&C) and voice over internet protocol (VOIP) telephone systems, allowing us to set you up for one-click start automated meetings and cloud-based video collaboration.

Want to learn more about how Genesis Integration can transform your company’s huddle rooms and boost collaboration? Contact us today.

Tags: Videoconferencing solutions


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